Privacy Policy

Last updated: September 27, 2026

This Privacy Policy describes how Dhamma Channel VideoBot (“we”, “us”, “the Service”) collects, uses, and protects information when you use our video automation platform at client.dhammatrack.online and related services operated under the dhammatrack.online domain.

1. Who this applies to

This policy applies to customers who access the Service with a login key provided by the platform administrator, and to platform administrators who manage customer accounts. Each customer connects their own Google account to use their own Google Sheet and YouTube channel.

2. Information we collect

• Account and login data: customer name, contact details, subscription status, login key identifiers, and optional device binding metadata used to enforce single-device login when enabled.
• Google data (with your permission): when you connect Google or YouTube, we access data only as needed to run the Service, including:
  • Google Sheets — read and update rows in your assigned spreadsheet (titles, schedule, status, logs).
  • Google Drive (read-only) — list and download media from folders you configure in Settings: thumbnail images for video covers, and background videos used when rendering. If you choose “Random from Drive” for a job, the Service picks one background video from your folder at render time. We do not upload, edit, or delete files in your Drive.
  • YouTube — upload videos and manage metadata on the YouTube channel linked to your Google account.
• Operational data: render job status, application logs, API usage, and technical diagnostics needed to operate and secure the Service.

3. How we use information

We use the information above only to:

• Authenticate you and provide access to your tenant (sheet and settings).
• Schedule, render, and upload videos according to your sheet configuration.
• Load thumbnail images and background videos from your Google Drive folders for rendering.
• Display job status and basic progress in the customer dashboard.
• Maintain security, prevent abuse, and troubleshoot errors.
• Communicate with you about your account when necessary.

We do not sell your personal information or Google user data.

4. How Google data is stored and shared

• OAuth tokens for your Google/YouTube connection are stored securely and used only to perform actions on your behalf within the Service.
• Customer data is isolated per tenant. One customer’s sheet, tokens, and render status are not exposed to other customers.
• We use Google Cloud infrastructure (for example Cloud Run and Cloud Storage) to host the API and store application data.
• We do not share Google user data with third parties except as required to operate the Service (for example Google APIs) or as required by law.

5. Data retention

We retain account and operational data while your subscription is active. Sheet content remains in your Google Sheet under your control. You may disconnect YouTube at any time in Settings, which removes our ability to access your channel until you reconnect. Administrators may delete customer accounts upon request or when a subscription ends.

6. Security

We use HTTPS, access controls, per-tenant isolation, and industry-standard practices to protect data. No method of transmission or storage is 100% secure; we work to reduce risk and respond to incidents promptly.

7. Your choices and rights

• Revoke Google access via your Google Account security settings or disconnect in the app.
• Request correction or deletion of account data by contacting your administrator or us.
• Stop using the Service at any time; your Google Sheet data remains yours.

8. Children

The Service is intended for organizations and adults managing video channels. It is not directed at children under 13.

9. Changes

We may update this policy from time to time. The “Last updated” date at the top will change when we do. Continued use of the Service after changes means you accept the updated policy.

10. Contact

For privacy questions or requests, contact the administrator who provided your login key, or email support@dhammatrack.online.